We Are Hiring - American Promise

JOIN THE TEAM AT AMERICAN PROMISE
At American Promise, we believe that all people are created equal, that freedom is the unbreakable aspiration of humankind and each of us, and that responsibility for ensuring the conditions for the survival of equality and freedom, and for a thriving society, is ours and every American’s.

Our team is passionate, collaborative, courageous, adaptable, and fun. We love setting big goals and learning lessons on the way to achieving them. We celebrate our differences and work to ensure that our staff, donors, volunteers, and supporters reflect the tremendous diversity of the American people as we strive together on the most American of national projects: amending the US Constitution so that our government reflects our wishes and needs rather than those of the powerful, wealthy elite.

We empower people in all 50 states to connect, learn, act, and lead efforts to mobilize their districts, states and networks to ensure we pass this amendment. By working together—across party lines and city limits—we can make our belief a reality.

If you’re excited to contribute your passion, skills, and experience to our urgent and historic effort, then please send a cover letter and resume to the individual specified for each open position.

Open Positions:
Communications Coordinator
Finance and Administration Manager

Communications Coordinator

Position: Communications Coordinator
Reporting to: Gregory Joseph, Communications Director
Location: Remote, permanently

POSITION SUMMARY
Our Communications team collaborates across the organization to create and promote compelling content that inspires people to act. The Communications Coordinator is a versatile member of the team, creative, software savvy, and organized. Your focus is in three key areas: maintaining the American Promise website, email marketing/communications and subscriber list management, and social media support including content creation and live event production. The position is full-time, 40-hours per week, with occasional nights and weekends. Occasional travel to various states can be expected.

POSITION RESPONSIBILITIES

Maintain and update the American Promise website including posting copy, reports, graphics, designing page layouts, creating Event Pages and RSVPs
Create webforms via Form Assembly, integrating forms with Salesforce
Coordinate and complete the sending of all national, state, and specialized event and fundraising emails
Create and manage Email Subscriber lists via Salesforce and Campaign Monitor
Manage the American Promise “[email protected]” email account – including answering questions and directing inquiries to the proper department
Support the Social Media Manager in the development of social media content and editorial content
Manage the organization’s Zoom webinar account, including providing backend event support, managing RSVP lists, creating Zoom links, establishing Facebook live connections, and monitoring and responding to social media and Zoom chats, directing appropriate follow-up.
Maintain a record of all media stories mentioning American Promise
Compile local and national news articles daily for the senior staff
Distribute content and information to and collect content and information from partners and affiliates ensuring the timely completion of all marketing activities
Manage and monitor Google listservs
Organize and maintain the Communication’s Department’s file system for easily accessing and distributing content, internally and externally to the organization

YOUR SKILLS & CAPABILITIES

Demonstrate a sincere passion for the American Promise vision, mission, and goal, and a conscious commitment to hope and optimism
Demonstrates cultural competence and sensitivity
1+ years experience in a communications or marketing role
Experience using Campaign Monitor or similar email marketing platform
Experience with Microsoft Office Suite and G-Suite applications
Preferred Skill: Experience using WordPress
Preferred Skill: Experience using Canva, Adobe InDesign or similar layout design application
Preferred Skill: Experience using Adobe Illustrator or similar graphic design application
Preferred Skill: Experience using Salesforce or similar CRM
Preferred Skill: Familiar with Google Analytics
Preferred Skill: Is bilingual or multilingual with the ability to read, write, and speak in English and their other language(s)
Strong communication skills, written and oral
Strong interpersonal skills, able to listen, understand, and respond appropriately
Able to work both independently and as part of a team
Able to keep a calendar, prioritize, and work on multiple projects with competing deadlines
Demonstrate commitment to the values of empowerment, positivity, courage, grit, respect, candor, and cross-partisanship
Demonstrate integrity, sound judgement, adaptability, reliability, a commitment to learning, and a sense of humor

COMPENSATION AND BENEFITS

$40-45,000/year, commensurate with experience
Professional development opportunities
Health insurance covered at 65% (medical)
Flexible spending account (FSA) for pre-tax transit, health and dependent care benefits
Paid two-weeks vacation (three after one year), 13 holidays, and personal/sick days
Flexible schedule and flextime policy
Passionate, sociable, and inclusive work environment

TO APPLY
Please submit a cover letter and resume to Gregory Joseph at [email protected]

American Promise celebrates the diversity of our nation and seeks to build a team and a movement that reflects that diversity. We welcome all qualified applicants who share this vision. Applicants from marginalized and underrepresented communities or applicants that speak another language in addition to English are strongly encouraged to apply.

Finance and Administration Manager

Position: Finance and Administration Manager
Reporting to: Leah Field, Managing Director
Location: Remote, permanently

POSITION SUMMARY
The Finance and Administration Manager is a key team member at American Promise. You keep everything operational and in good standing, enabling us all to achieve our mission together. Your work has a direct impact on all staff’s ability to do their jobs with ease. You are responsible for creating, managing, and completing procedures and systems that support the financial, human resource, and business administration areas of American Promise. You work autonomously to ensure the proper tracking and processing of expenses and revenues, producing reports and analysis to inform ongoing business decisions and pass annual audits. You keep American Promise operating in good standing by completing all federal, state, and local business registrations and filings. You onboard and train new and existing staff on company policies and procedures while managing payroll, benefits, and the performance review process. The position is full-time, 40-hours per week, with very occasional nights and weekends. Very infrequent travel to various states for organization-wide retreats can be expected.

POSITION RESPONSIBILITIES

Financial Management (~70% of time)
- Develop a firm understanding of the organization’s 501(c)4 activities and our affiliated organization’s 501(c)3 activities and associated cost share agreement to maintain our accounting system which supports accurate monthly tracking, invoicing and reporting
- Update and maintain financial policies, internal controls, accounting standards, and procedures in alignment with regulations and advice from our accountant
- Manage the overall finances and bookkeeping for each organization including accounts payable and receivable, loan repayments, stock receipts and sales, banking, and payroll functions
- Provide monthly financial reporting and analysis of financial statements to the Managing Director and timely updates that ensure cash flow is steady and available to support operational requirements
- Prepare financial presentations for quarterly board meetings
- Assist the Managing Director with the annual budget process
- Prepare all requested documentation for the annual financial review and/or audit and completion of the 990 information returns by our CPA firm
- Prepare and distribute vendor 1099 forms
- Work closely with the Development Coordinator to document revenue and expenses for all development initiatives
Human Resources Administration (~20% of time)
- Manage HR programs and policies, including talent acquisition, employment processing, compensation, health and welfare benefits, records management, safety and health, and AA/EEO compliance
- Comply with federal, state, and local legal requirements by staying up-to-date on legislation; enforcing adherence to requirements; advising management on needed actions; and ensure organizational conformation with applicable HR related regulations
- Process, verify and maintain documentation relating to HR activities such as staffing, training and performance evaluations
- Work with third party administrator/agent to administrate health insurance and other benefits programs that best fit the organization’s needs
- Ensure that recruiting processes are consistent, streamlined, and in line with increasing the diversity of the organization’s staff with qualified individuals
- Establish and manage a comprehensive onboarding and training program to educate new and existing employees regarding staff tools, policies, and procedures
- Ensure employee handbook, policies and procedures and employee onboarding meet regulatory compliances and support the organization’s mission and strategy
- Update and maintain the organization’s timesheet system and ensure employees are completing timesheets accurately and on a set schedule
Business Administration (~10% of time)
- Complete and file all requisite federal, state, local, registration, and other forms required for the uninterrupted performance of business operations including but not limited to charity registrations, insurance applications, census and employment reporting, annual reports, and board meeting minutes
- Vet, establish and manage certain vendor accounts and relationships
- Work with the Managing Director to research and write policies and procedures for the effective management of business operations

YOUR SKILLS & QUALIFICATIONS

3 years experience in bookkeeping, non-profit preferred
Minimum 1 year experience in using QuickBooks Online
BA in finance, accounting, business administration, or other relevant fields preferred but not necessary
Proficient with all Microsoft Office applications, advanced ability with Excel preferred
Proficient with standard Google Drive applications, especially Google Sheets, familiarity with Google for Work environment preferred
Experience processing payroll
Experience with having final accountability for the quality and content of all financial data, reporting and audit coordination for a small organization or large division
Experience with having final accountability for complying with all local, state, and federal requirements for the operation of a legal business entity in good standing
Experience with handling sensitive financial and personnel information with integrity and confidentiality
Experience with basic, administrative human resources functions, experience with recruitment and hiring a plus
Ability to anticipate and solve problems through researching possible solutions, performing cost-benefit analyses, and making well-informed recommendations on how to proceed
Ability and desire to fill professional knowledge gaps through research and seizing learning opportunities
Ability and desire to learn new software programs and improved methods for completing work
Ability to think conceptually and identify patterns and connections and underlying issues
The ideal candidate:
- Demonstrates keen analytic, organization and problem-solving skills which support and enable sound decision making
- Is detail oriented and can be trusted to complete error-free work in bookkeeping and completing forms
- Is curious, self-directed, and takes initiative
- Is committed to achieving the mission of American Promise
- Demonstrates integrity, sound judgement, adaptability, reliability, a commitment to learning, and a sense of humor

COMPENSATION AND BENEFITS

$45-55k, commensurate with experience
Professional development opportunities
Health insurance covered at 65% (medical)
Flexible spending account (FSA) for pre-tax transit, health and dependent care benefits
Paid two-weeks vacation (three after one year), 13 holidays, and personal/sick days
Flexible schedule and option to work remotely
Passionate, sociable, and inclusive work environment

TO APPLY
Please submit a cover letter and resume to Leah Field at [email protected].